Staff Productivity Calculator
Labor is usually the largest controllable cost. See revenue per employee and per labor hour against your own target — and whether you are overstaffed for the volume you actually do.
This calculator provides estimates for educational use only. It is not tax, legal, or financial advice. Figures are based on current IRS rules — verify against IRS.gov or consult a licensed professional. See our full disclaimer.
Staff Inputs
Staff Productivity
* Revenue per FTE = revenue ÷ FTE; revenue per hour = revenue ÷ (FTE × hours). Compare to your target and to labor % of revenue on the benchmark scorecard. Educational reference, not advice.
What This Calculator Tells You
Revenue per FTE
The core labor-leverage metric, monthly.
Revenue per Hour
Output per paid labor hour.
vs Your Target
Red/yellow/green read on staffing.
Pairs With Labor %
Use alongside the benchmark scorecard.
Authoritative References
- Productivity and labor benchmarks by business type (retrieved 2026-08-13), documented in our type-specific diagnosis guides.
- U.S. SBA — Assess Your Business.
Estimates only. From your inputs; not financial advice.
Staff Productivity FAQs
Monthly revenue divided by full-time equivalents (count part-timers as fractions). It is the cleanest single measure of labor leverage — how much revenue each unit of labor produces.
Labor % tells you the cost side; revenue per FTE tells you the output side. A store can have a "healthy" 30% labor cost and still be unproductive if revenue per head is low for its model.
It varies by model — a salon targets $60K-$120K per stylist per year; a cafe far less per barista. Set your own target from a good month, then track it.